City of Regina
Profession : Administrative & Support Services
Experience Level(s) : Intermediate
Desired Employment Status : Permanent
The City of Regina is filling an Administrative Support position reporting to the Executive Administrative Assistant for the Office of the City Clerk. We are looking for someone who is diplomatic in their approach, understands the benefits of being a team player and enjoys working in a fast-paced & challenging environment. This is an excellent opportunity for a dedicated professional with strong interpersonal skills to provide customer service and administrative functions relating to Council and departmental support.
Duties & Responsibilities
The ideal candidate will be proactive, organized, technically savvy and service driven. You will be a trusted partner to team members within the Office of the City Clerk and City Councillors; provide administrative support office functions; execute appropriate processes to ensure priority services are delivered in accordance with agreed upon levels of service and service standards. This position will give you the opportunity to share in corporate goals, interact with key stakeholders and be part of impactful accomplishments.
The Office of the City Clerk is a busy place with many competing priorities. Administrative Support must be highly organized and excel in meeting the needs of the Office of the City Clerk and City Councillors. The level of skill and professionalism necessary must provide customers and stakeholders with a feeling of service excellence. Exceptional judgment is required when setting priorities, organizing multiple tasks and activities while also maintaining a professional approach. Digital savviness and the ability to adapt to changing circumstances to effectively respond to work volume and time constraints to meet deadlines will be essential to success in this position.
In this highly sensitive position, you will have regular access to confidential material relating to business, commercial and community interests, labour relations, as well as financial and personnel matters. At times, this confidential information may in part be shared between City administration, City Council, committees of City Council, community stakeholders, other levels of government and other agencies.
Knowledge, Skills & Abilities
Has the ability to apply knowledge to provide practical solutions to a variety of situations using process and policy and/or best practices
Has the ability to conduct themselves in a professional and diplomatic manner while providing customer service and building relationships with elected officials, the Executive Leadership Team, and stakeholders
Excels at relationship building and communication
Has exceptional interpersonal skills with the ability to maintain confidentiality
Has strong organizational skills and excellent attention to detail
Has a strong understanding and appreciation of urgency
Has confidence and can work independently, as well as part of a team, in a continually changing and time sensitive work environment
Has a high degree of digital literacy, being fluent with the full suite of Office 365 applications Education & Experience
Our preferred candidate will have considerable depth and breadth of related administration experience, with a minimum of two (2) years providing confidential support. Extensive experience using word processing, spreadsheets, presentations, email, and related office administration software is essential.
✓ Note: Testing may be done to evaluate knowledge, skills and abilities.
✓ Note: As per the City of Regina’s Criminal Record Check Policy , the successful candidate is required to provide a satisfactory criminal record check.
✓ Note: Successful candidates will be required to provide proof of acquired education.
Jurisdiction: Out of Scope
Division: Office of the City Clerk
Annual Salary: $43,697.00 – $58,261.00
To apply for this job please visit ca.indeed.com.