Administrative Assistant

Job Description

Position Summary:
The Student Wellness Centre, Student Affairs, provides services to assist all

University of Regina students. Under the direction of the Director, Student Wellness, the incumbent is a first point of contact with students and instructors. As such, the individual will provide exemplary customer service, being able to handle students’ issues with sensitivity, efficiency, and intercultural awareness. The incumbent provides a wide range of services involving reception service and operational and administrative support. The incumbent will also coordinate aspects of early intervention activities, orientation events, academic skill seminars, publications, and the website.

Duties may include:

Responding to in-person, telephone, and e-mail inquiries regarding the unit’s services. This includes arranging appointments for Counselling Services and accessibility advising appointments.
Collecting and compiling statistics and survey data.
Maintaining control of office supplies, inventory, salvage, and equipment. Maintaining office databases (e.g. course files, statistics, and invoices). Developing and overseeing the printing/distribution of promotional materials, newsletters, and other communication.
Arranging, coordinating, and promoting the Student Wellness Centre, arranging facilities and materials, registrations, posters and email notices, and evaluations. Updating event details on the website via Cascade.
Maintaining and regularly updating the unit’s website.
Provides administrative support to Student Mental Health, Student Accessibility and Student Wellness Centre.
Overseeing the work of student assistants and/or junior support staff.
Other related duties as assigned.

Position Requirements:

Grade 12 supplemented by the successful completion of a recognized business course, preferably from an Office Administration program.
Minimum three years of directly related experience, preferably at the University. A suitable combination of education and experience may be considered.
Superior customer service skills, ability to deal effectively with people and work as part of a team.
Excellent organizational skills and the ability to identify priorities when faced with multiple tasks and interruptions.
Excellent communication skills, including experience in written communication and group presentations.
Demonstrated ability to make decisions in accordance with established policies and procedures and work with minimal supervision while making sound judgements.
Demonstrated ability for accuracy and attention to detail. Event planning experience is an asset.
Skill in publication development is an asset.
Knowledge of the University’s programs, policies and processes.
Proficient in the use of the MS Office Suite, including Word and Excel. Experience using Banner student module, Caspur Reports, and FAST preferred.
Experience updating websites preferred.

Physical Demands

Ability to occasionally move and lift office supplies

Pay Grade CUPE Phase 4 Salary Range $42,533.40 – $57,457.40 annually Status Permanent Work Hours

Typically, Monday – Friday 8:15 a.m. – 4:30 p.m. Work outside of regular office hours for special activities may be required (although very infrequent).

To apply for this job please visit ca.indeed.com.